2022-2023 Accounts Payable Schedule

ACH Vendor Payment Form: New Vendor Request

Conference Reimbursement Worksheet

W9 Blank

•  Your Prescription Drug Benefit
•  Mail Order Program                                                                                                                                            Prescriptions for controlled substances are excluded from the Automatic Refill Program & Automatic Renewal Requests made to physicians

The Mamaroneck UFSD has partnered with BidNet as part of the Empire State Purchasing Group to post bid opportunities to this site.  As a vendor, you can register with the Empire State Purchasing Group and be sure that you see all available bids and opportunities. By selecting automatic bid notification, your company will receive emails once the Mamaroneck UFSD has a bid opportunity that matches your company's business. In addition, the site handles bid opportunities, RFPs, and RFQs for other member governmental agencies throughout New York.

The Mamaroneck UFSD looks forward to providing you with more bid information and simplifying the entire bid, proposal, and quote processes for everyone involved.  We appreciate your cooperation and welcome your participation.  If you need help registering, please call the Vendor Support department toll free 1-800-835-4603 option #2.

Link to the Mamaroneck UFSD open solicitations:

Empire State Purchasing Group

Link to Vendor Registration Screen:

Empire State Purchasing Group

23-24-MUFSD-006LaborandMaterialsforTechnologyProjectsDistrictWide_2.pdf

Addendum1Bid23-24-MUFSD-006LaborandMaterialsforSmallTechnologyProjectsDistrictWide.pdf

BID23-24-MUFSD-007DoorAccessControlSystemsMHSandtheHMX.pdf

Addendum1-BID23-24-MUFSD-007DoorAccessControlSystemsatMamaroneckHSandHommocksMS.pdf

23-24-MUFSD-012LaborandMaterialsforSmallProjectsDistrictWidesupplemental.doc

AppendixC-ContractorAgreement2023-2024.docx

23-24-MUFSD-013FacilitiesandMaintenanceMaterialsandSuppliesSupplemental.doc

AppendixAW9_7.pdf

• AppendixBACHVENDORPAYMENTFORM_6.pdf

Financial Audit (Year End June 30, 2022):

• Management Letter from District's Accounting Firm
• Financial Statements for Year Ending June 30, 2022
• Financial Statements for Extraclassroom Activity Fund

Financial Audit (Year End June 30, 2021):

• Management Letter from District's Accounting Firm 
• Financial Statements for Year Ending June 30, 2021
• Financial Statements for Extraclassroom Activity Fund

NY State School Funding Transparency Reports:

•  2022-2023 School Funding Transparency Report Parts A-E
•  2022-2023 School Funding Transparency Report Part F

• Medicare & You 2023 Government Handbook
• Getting Started with Medicare
• Apply for Medicare Online
• What are the parts of Medicare?
• Who Do I Contact - Medicare or Social Security?
•  Initial Enrollment Period - Timeline to apply for Medicare

The Mamaroneck Union Free School District provides Medicare Part B premium reimbursement to retirees and their spouses provided the spouse is not covered by another agency.

MUFSD retirees 65 years of age or older who receive Medicare Part B benefits, please submit the following documents for both you and your spouse (if eligible) to the Mamaroneck School District Business Office on or before February 24, 2023:

1.     2022 Social Security Administration Benefit notice of Medicare Part B Premium – also known as 2022 Social Security Benefit Verification Letter. This form is mailed directly from the Social Security Administration usually in November 2021

 Sample SSA Benefit Statement Letter from Social Security Administration

To obtain a replacement SSA Benefit Verification Letter: https://www.ssa.gov/myaccount/proof-of-benefits.html

2.       SSA 1099 Tax Form – also known as 2022 Social Security Benefit Statement.  This form is mailed out directly from Social Security in January 2023. If you do not collect Social Security and pay for Medicare Part B on your own, please provide proof of your payments (premium statements and/or cancelled checks).

To obtain a replacement SSA 1099 Tax Form: https://www.ssa.gov/myaccount/replacement-SSA-1099.html

3.        Notarized Certificate of Eligibility Form signed by both retiree and retiree's spouse: 

Notarized Certificate of Eligibility Form

4.      Retiree Payment Form for both you and your spouse.

PLEASE SUBMIT THE RETIREE PAYMENT FORM ONLY IF YOUR BANKING INFORMATION HAS CHANGED SINCE LAST YEAR’S PAYMENT:

Retiree Payment Form (ACH Direct Deposit Form)

Upon receipt and review of the above documents, if appropriate, the District will issue a payment to you and your spouse for the standard Medicare Part B Premium. Payments will be issued on or before April 28, 2023. Reimbursements for 2022 will only be paid for documentation received by February 24, 2023.

Please e-mail the required documents to benefits@mamkschools.org

or send by mail on or before February 24, 2023, to:

Business Office-Medicare Department

Mamaroneck UFSD

1000 West Boston Post Road

Mamaroneck, NY 10543

The maximum monthly benefit reimbursement for 2022 is $ 170.10

The maximum yearly reimbursement for 2022 is $ 2,041.20

SSA Statements & Letters can be obtained online at www.ssa.gov or by calling 1-800-772-1213

AmazonAdminTraining5162023.mp4

AmazonTeacher-EndUserTrainingVideo.mp4

EnteringaPending.pdf

ConferenceAttendanceProceduresUpdated11-10-2021.pdf

Absence Authorization Form

ACHVENDORPAYMENTFORMNEWVENDORREQUEST1-28-2022.pdf

Agreement/ Amendment Request Form

Attaching a Document to a Pending in WinCap

Blanket and Issue and Pay

BOCES PO Process

Budget Transfers

RequestforLoanofDistrictCellPhoneforFieldTrip.pdf

2022ConferenceReimbursementWorksheet.xlsx

Confirming Vendor ACH Status in Wincap

ContractProcedures2022.pdf

ContractRequestForm-Blank22-23.pdf

How to order attachments in WinCap

PartialPaymentProcedures.pdf

Printing Purchase Order Receiving Copies in WinCap

Purchase Order Status Report in Wincap

STAPLES Information

Surplus and Asset Disposal Form

Tax Exempt ST-129 for Hotel in NYS

Vendor Quote Worksheet

WinCap New Requisitioner ID Field

Staff Child Enrollment Application